Project Report

Project Report

 

 

2. Project Summary

Project Title:

Enrolment of 3,070 IDP children in schools residing with host communities in D.I.Khan

Actual Project Location:

KP Province; District D.I.Khan; UCs Dhup shamali, Mahra, Neiwala, Qayum Nagar (Malana),Kot Jai, Bhigwani shamali, Lunda sharif, Paroa and Bund korai.

Gender Marker:

2a

Duration:

6 months

Start Date:

16th Jan,2014

End Date (incld project extension):

15th July, 2014

Sector of Intervention:

Education

Actual Beneficiary:

Primary: 4070 IDP children < 18 yrs age ( 2096 girls and  1974 boys)

Secondary:77 teachers (40 women and 37 men),

 525 PTC members (210 women and 315 men) 

8 DED officials (4 men 4 women)

 

3. Project Overview

 

Please briefly restated and explain if there are any changes from the original proposal:

a)    The humanitarian situation in the targeted area and prioritised humanitarian needs.

 

The mass exodus from South Waziristan Agency in 2010 mainly poured into D I Khan and Tank Districts. as complex emergency had exacerbated vulnerability of the already resource poor, food insecure marginalized population of these remote and disadvantaged areas. Amongst all children and women are disproportionally affected and their vulnerability to lack of education, health, malnutrition, abuse and exploitation has increased manifold.

 

Where 25.331 (from IVAP, WFP online database) IDPs from Sararogha, Makeen, Tiarza, Sarokai and Ladha areas of South Waziristan were displaced with the military operation has severely strained the existing district services and resources at D I Khan. The displacement also affected education of IDP children which was almost neglected sector after their displacement. This deprived thousands of children to resume their education. Girls were particularly affected more due to displacement challenges. Besides disruption to education, the situation is further aggravated by lack of essential educational supplies and non trained teachers to cope with emergency children.

 

With the ERF funded project CRDO proposed to enroll 3,070 IDP children and provision of basic student supply kit to all newly enrolled children. CRDO achieved the target across 9 UCs of D.I.Khan and provided school supply kits including recreational kits to proposed 77 schools. In addition one selected teacher from each school was trained on Education in Emergencies EiE which has truly increased the capacity of teachers. These teachers further will impart their learning's and  knowledge to their colleagues. The kits provided improved school’s capacity and co curricular activities will be promoted. PTC s roles in the targeted schools had been reported to be  strengthened as meetings are arranged.

 

Though the project reached over 4000 beneficiaries but still similar sort of interventions are needed to address the affected people. Teachers training, strengthening of government schools through supplies and bringing IDP children into schools still demands similar interventions across many parts of D.I.Khan which is now facing caseload from NWA as well. In the target schools the capacity was enhanced which on the softer side can be transferred to other schools in a specific UC (teachers orienting other colleagues on EiE) at least but provision of kit support is still needed.

 

Approximately 3,887 IDPs from NWA as per WFP online database (also acknowledged by district government) are displaced to D.I.Khan. Interventions in education sector for these IDPs needs to be focused and they need support through provision of students kits and mobilization to get access to schools. With 40% of the displaced population are children provision of psychosocial support and protective environment to them can be well addressed by ensuring their access to schools. These IDPs from NWA and already displaced IDPs from SWA deserve a better future of their children by similar sorts of interventions. 9 UCs were covered by CRDO and tehsil D.I.Khan was addressed byERF through their partner BEST but the IDPs are scattered across the district and needs facilitation in education sector.     

 

 

 

b)    The actual project location and target beneficiaries (sex and age-desegregated), including selection criteria and methodology.

 

The project was implemented in 9 UCs of district D.I.Khan. Two of The proposed UCs Deewala  and Lachara were replaced with Kot Jai, Lunda Sharif, Paroa and Bhigwani Shamali UCs  as another another IP of ERF-UNOCHA ( BEST ) was also working in these UCs of Tehsil D.I.Khan. We identified other two UCs as per selection criteria which fulfil the requirement and desired outcome of the project. The final Union councils for the project were

Malana, Neivala, Mahra, Kot Jai, Dhup Shamali, Bhigwani Shamali, Paroa, Lunda Sharif and Bund Korai.

Selection of targeted schools in the proposed UCs were ensured through adherence to the criteria  agreed

 

Table 1. Actual Location and Beneficiary

Location

Beneficiaries

Plan

Actual

HH/ People

HH/ People

Women

Men

Girls

Boys

KP

 

 

 

 

 

 

D.I.Khan

3686

 

 

 

 

 

Malana

                   384

                   415

                 23

                 35

              129

              228

Mahra

                   288

                   231

                 12

                 39

              123

                 57

Neivala

                   480

                   649

                 18

                 70

              453

              108

Dhup Shamali

                   240

                   301

                 13

                 27

              170

                 91

Bund korai

                   192

                   132

                 20

                 11

                 32

                 69

Lunda Sharif

                      96

                   179

 

                 19

                 94

                 66

Kot jai

                   470

                   384

                 65

 

                 19

              300

Bhigwani Shamali

                   720

                   759

                 77

                 29

              150

              503

Paroa

                   816

                   622

                 35

              109

              804

              674

Total

3686

4672

 263

339 

 1974

2096

DED officials

8

8

4

4

   

Grand Total Reached

3694

4680

267

343

1974

2096

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The above mentioned 4680 beneficiaries includes 60selected teachers from targeted schools and 525 PTC members who received training. In total 4070 children were supported where 3070 children were enrolled and 1000 existing children were provided students supply kits. The beneficiaries selection was done as per selection criteria both for schools and enrolment of out of school children. For school selection it was ensured that the schools are

·         Functional

·         Located in target UC

·         Able to accommodate additional 40 students at least

 

For out of school IDP children, children of age 5 and above were considered from extremely vulnerable HHs. Girls were given priority so as to reach and access 52% girls enrolment 40 girls schools were selected for project interventions out of 77 total targeted schools for which training of 40 teachers from those schools and providing trainings to 215 PTC members of girls schools was completed,  

 

Similarly teachers were finalized in consultation with education department and a notification from the department served as an official nomination of these teachers for project inputs. These teachers assisted in the enrolment drive through identification of IDP children for enrolment and teaching them. Training of teachers was arranged at the start for these teachers to orient them on EiE.   

 

c)    The implementation of gender strategy and inclusion of vulnerable groups (i.e. the elderly and people with disabilities).

 

In order to ensure gender disaggregated services/data separate female staff was hired for the project who coordinated with girls schools specifically and assisted women and girls. An already well-established gender section in CRDO head office ensured gender mainstreaming in all ongoing field operations by closely monitoring the progress. There were six proposed staff for the project and two female Social organizers out of total four social organizers.

 

CRDO identified and enrolled the most vulnerable and poorest of school IDP children particularly girls who had no means and resources to attend schools. Vulnerable families with disability or chronic illness, women and elderly headed families were prioritized for enrollment of their children. The  project put special emphasis on girls because of the vulnerability and varying needs of women as compared to men and utilized ICGs at community level in recording grievances if any, for the most disadvantaged vulnerable groups.

 

In order to ensure gender mainstreaming in the project 52% girls schools and 48% schools boys were targeted as proposed so that girls education is uplifted in the area and among IDPs. Similarly 52% i.e 40 female teachers got chance to be trained on teaching/education in emergencies (EiE) and quality education. DEOs (male and female) nominated the staff/ reprentatives for orientation and sensitization about the project. PTC members capacity building was also ensured with same ratio. The ratio maintained indicates that girls education was prioritized in the project interventions.  Through the project 40 girls schools and 37 boys schools resulting in enrollment of 2096 girls and 1974 boys respectively. Women ICGs were formed for ensuring active participation of women.

 

Protection cases especially extremely vulnerable individuals that include disable, chronically ill, elderly and women headed families were catered for at D I Khan. CRDO also utilized grievance desk for facilitation in education sector for girl enrollment.

 

In this regard a notification for allowing the poor dropped out children was received from Education directorate by CRDO  for IDP children enrolment even in the absence of school leaving certificate. This notification was circulated among all the target schools and other government schools by ADEO (M&F).

 

d)    The coordination with cluster/sectoral working group, other organizations operating in the targeted areas, local authorities and targeted beneficiaries (i.e. complaint mechanism, information distribution etc.).

 

Coordination with cluster/ sectoral working group was ensured during the project duration. Local authorities were contacted through meetings of each activity in addition to education department. In fact district government appreciated the project and requested for provision of bags to more IDPs children and host community children as well. UNOCHA representative, education department reprenstantives were in loop while disbursing the Teachers incentives, trainings and other activities in schools. Information regarding enrolment drive was disseminated in the community through meetings and use of IEC material with messages on promoting education of children (IDPs) specifically.

 

 

Similarly participation in cluster meeting at provincial level was ensured where updates  were shared with cluster and other humanitarian actors on monthly basis. Organizations working in the area were also in contact and coordination during the project duration. Close coordination with other humanitarian organization resulted in avoiding duplication at two UCs. 4Ws alongwith school level factsheet was shared with cluster on regular monthly basis.

 

Complainrt response mechanism is directly controlled by CRDO head office and complaints are redressed regularly. Though the number or frequency of complaints in this project was not that as it is in any intervention with materialistic/ hard relief activities or assistance involved yet we  received feedback that the services should be extended to local community children as well. The same was later on recommended by Education department thus from unspent budget the local children were also facilitated in addition to surplus IDPs[1].

 

e)    The operationalizaton of humanitarian principles (humanity, neutrality, impartiality and operational independence) in the project.

 

Serving the affected people with dignity and respect has been and will always remain the essence of CRDO operations and with same humanitarian principles of humanity the proposed project was implemented at D.I.Khan. The right to education for IDP children in host communities was safeguarded through the project as a priority need in education for them by linkages development between education department and ICGs.

 

CRDO with code of conduct as part of its implementation strategy adopted participatory approach and every stakeholder that is community, PTCs and education department were taken on board during the project interventions. The services thus extended to target beneficiary without any classification on basis of sect or caste. Further the complaint response mechanism of CRDO always is a supporting hand to community from Head Office directly.

 

Selection of target schools were done as per merit after proper assessment of schools in target union councils. List of all schools in the target locations was shared by education department. The following criteria was observed during finalization of schools

·         Functional government primary school

·         Capacity to adjust additional 40 students on average

·         Lack of facilities/ supplies

·         Located within IDP densely populated areas

 

Based on vulnerability criteria children were also prioritized. To ensure no one from the affected community remain un assisted a notification was requested from education directorate for enrolment of IDP children without school leaving certificates. Similarly to adhere to non discrimnatory principle the assistance was extended to host community children as well and bags, notebooks and stationery were provided to children of the host community having similar vulnerability as that of IDP children . CRDO efforts for children enrolment was supplemented  by ICGs, PTC members and teachers thus ensuring neutral and impartial access of children to education and relief items.

 

 

f)     The implementation of monitoring and reporting plan.

 

CRDO has separate M&E section at head office which is involved in tracking project progress right from the beginning. M&E staff played a vital role in the success of education project from the design through to the implementation. Monitoring tools such as questionnaires, FGDs, feedback sessions, reports, Community Score Card were utilized to help capture, track and verify the progress of project activities essentially ensuring they are in line with the identified project indicators. Participatory monitoring by involving community and education was ensured. Monitoring plan was developed for tracking the project activities. Monthly monitoring report and field monitoring report of major activities such as trainings, distribution and co-curricular activies were regularly shared with head office. As per the monitoring plan head office visits to the project location were ensured during each project intervention. The annual examination in March and then spring holidays restricted certain activitiesor that time as planned  like training of PTC members which was later on conducted in April after resumption of schools. Like wise the plan for cocurricular activities was also disturbed but the overall plan did not slip away as the targets were achieved well before the deadline.

 

4W was shared monthly with cluster along with school level factsheet that showed monthly progress of CRDO.

 

 

4. project performance

Please briefly explain:

a)    How each activity was implemented.

Output 1: Key stakeholders are oriented and sensitized on Education in Emergencies to support the enrollment of 3,070 IDP children in 77 targeted primary schools

 

 

i)              Activity 1.1 Briefing of DED officials

 

After the nitial coordinaton with education department two focal persons were nominated for the project by DED D.I.Khan.  These foocal persons along other 6 six representatives were oriented about the project in a briefing.

 

ii)             Activity 1.2 Training for Teachers

 

A series of two-days training for teachers was organized to build their capacity on supporting the IDP children in their respective schools. CRDO consulted with the headmaster and PTC members to identify one teacher from each targeted school. The list of nominated teachers was shared with DEO, who issued a notification letter to formulize their commitment for additional services through this project. The teachers were oriented about INEE MS . In total three trainings of two days each was arranged for 77 teachers. Each training was attended by 26- 28 participants. The training was arranged in a guest house at D.I.Khan city and DED D.I.Khan and UNOCHA representatives were invited to participate in the event. Apart from INEE MS and main domains the training contents and modue also included psycho-social care, teaching methodologies with multigrade & child centered teaching.  

A ‘before and after survey’ was arranged at the end of each training to evaluate the increased knowledge of participants. The training report was compiled and summary analysis of the survey was done.

 

iii)            Activity 1.3 Training of PTC members

 

CRDO  activated PTCs of 77 targeted schools to help the school management and community members in ensuring their full role as a PTC member. Their role with regard to the project objective of focussing IDP children was also focused. Meetings were held with the teacher, parents, school administration and DEO to discuss on issues and challenges faced on the operation of PTC, and agreed a way forward. As per government the following is the composition of PTC

·         4 elected parents who will elect Chairman/ chairperson amongst them

·         Principal/ Headmaster/ Headmistress/ Head Teacher of the school shall be the cum member of the council

·         An influential person from same locality, who is chosen by parents

·         A retired government servant from same locality

·         Councellor of respective gender from same locality where school is situated

 

CRDO arranged one-day training in each school for PTC members. Training/ orientation on major that include: roles and responsibilities of school management committee (PTC), school management, record keeping, monitoring and evaluation. 525 PTC members of 77 schools were reached through a series of 77 trainings, one each at school level. 215 female members and 310 male members from 40 girls and 37 boys schools respectively were oriented and trained.

 

 

OUTPUT 2: 3,070 out-of-school IDP children enrolled in 77 targeted primary schools

 

iv)           Activity 2.1 Enrolment of 3070 IDP children

 

Enrolment of IDP children was ensured through planning, social mobilization and enrolment campaign involving key stakeholders. A series of activities were ensured for motivation of IDP community and enrolment of children such as

 

Community mobilization meetings

Formation of ICGs

Conducting co curricular activities

Dissemination of information and education material

 

During the initial assessment community meetings, FGDs were conducted in the IDPs populated villages to orient them about the project and its deliverables. Committees  were also formed as a reslult of these mass meetings. In total 16 committees ICGs were formed with one male and one female group at each UC. Each target school was identified and finalized with the proper involvement of community and DED D.I.Khan.

 

IEC material was displayed at prominent locations to promote education and enrolment drive. These material was also displayed at prominent places of targe areas and main stakeholders locations like education department.

 

For increasing targeted children’s interest in school co-curricular activities at the community level and targeted schools with participation of the targeted IDP children and existing students in the schools were arranged.  

 

All the aforementioned activties with the support of teachers, ICGs, PTC members and CRDO staff proved significant in the enrollment campaign. Coupled with strong social mobilization resulted in in- time achievement of target of planned/ proposed 3070 IDP children enrolment.   Due to Final exams and spring holidays at schools proper enrollment drive was started after 10th of April 2014. Majority of children were already identified during the community meetings and once the campaign started were mobilized again for getting their children enrolled into schools. ICGs and Teachers  played their vital role in enrolment drive.  Regular updates were shared by concerned teacher with CRDO regarding admissions in schools. 111 children were enrolled in class 1,140 in class 2, 77 in third, 52 in 4th class and 30 in 5th class were enrolled.


 

Output 3: The capacity of 77 targeted school to accommodate 3,070 out-of school IDP children improved 

 

v)            Activity 3.1 Provision of School supply kits

 

Once the schools were finalized and focal teachers nominated, these schools were provided with school supply kits to prepare them for addition caseload of students/ children. These kits/ material was distributed before start of new academic session. The education department was properly informed before distribution. PTC members and teachers were invited for distribution. The kits were enetred into school stock register and for CRDO record proper acknowledgement duly signed by Head master/ mistress was received from concerned school. The kit provide to schools were classified into two categories which are

 

·         Teaching and Learning material

·         Recreational kit

 

 Items included in each kit is given as under

 

Kit .1 : Learning Support Material                         Kit.2 Recreational Kit

 

Teaching Learning

 

Recreational kit (Boys)

 S. No

Item

Quantity

S.No

Item

Quantity

1

Balckboard with stand and duster

1

1

Cricket kit

2

 2

Chalks

20 pckts

2

Football

2

3

Signboard

1

3

Badminton kit (racket and shuttle, net)

1

4

Plastic mats

2

4

Scrabble

2

5

Attendance register

1

Recreational kit (Girls)

6

Admission register

1

1

Skipping Rope

3

7

Teachers Diary

1

2

Ludo

3

8

Informative Charts

6

3

Caram board

2

9

Slate and slatees

1

4

Scrabble

2

10

Wall Clock

1

5

tory books/ pictorials

15

11

Chair

3

6

Racket, shuttles

2

12

Table

2

7

Puzzles

2

13

cabinet

1

 

14

 

Transport

7

 

 

vi)           Activity 3.2 Provision of student kits

 

Student kits were provided to newly enrolled children. The kit included bag, pencil, rubber, sharpener. Ruler and 6 notebooks. In order to stretch the assistannce to more vulnerable IDPs the available resources were utilised to reach additional 1000 children. Respective PTC members, children parents, ICG members participation in the distribution process was ensured.

 

vii)          Activity 3.3 Teachers Incentives

 

On monthly basis the selectd trained teachers were paid honoraria @ PKR 1500/ month against their services in the project outcomes. They were called at a selected place for collection of their honoraria. The venue was used to be communicated to them a day before afetr all the arrangements for teachers were complete. This honoraria was paid in acnokwledgement to their services provided for the project inputs and delivering to the children in emergencies.

 

 

b)    What factors contributed to the level of achievement (i.e. under or over) with clear justification and evidence.

 

CRDO had ensured that a strong link among ICG, PTC, teachers and DED thus these key stakeholders will continue with the works that were initiated by CRDO. Prior to completion of the project, CRDO arranged an evaluation meeting with the participation of these key stakeholders where key commitments were made that include retaining the children in the school, and knowledge transfer by the trained teachers and PTC member to expand the scope and outreach of beneficiaries.

 

A complete database of the IDP children and other relevant information was developed Factors that contributed to achievement or over achievement can be summarised as

·         ICGs concept was of significant importance that paved the way for reaching the primary target

·         In terms of provision of bags, 1000 additional children were facilitated and that was mainly due to ERF support/ feedback and by utilisation of some unpent amount foreseen which was directed towards IDPs.

·         Deewala and Lachara UCs of Tehsil D.I.Khan were replaced as BEST organization was working in this tehsil. CRDO had also propsed these two UCs but after start of project during assessment ERF was consulted and requested for replacement of UCs. CRDO conducted a rapid assessment for selection of other UCs and 4 additional UCs were proposed. This change was successful as large number of  IDPs girls were accessed and in that location almost 80% girls were enrolled as of boys. 

 

 

 

 

c)    Any changes from the original proposal.

 

As per proposal student kits were to be distributed to 3,070 students but after getting the approval from ERF the kits quantity was increased and a total of 4070 student kits were distributed. Further as July was off for schools therefore with the consent of ERF team one month incentive of teachers was diverted to  betterment of other IDPs and local children and additional 1000 bags with notebooks were procured under this adjustment.

Similarly there was  change in target areas as two union coucils were already  selected by another organization BEST, implementing partner of ERF for education . These UCs were Lachara and Deewala which were replaced by Kot Jai, Paroa, Lunda Sharif, Bhigwani Shamali. These were selected after rapid assessment and feedback taken from Education department. IDPs concentration was taken into account before finalization of these areas with cluster and ERF. And it was quite encouraging that from one of the newly selected UCs girls enrolment in that location was 80% as of boys. 


 

Table 2. Project Performance

 

Outputs

Plan

Actual

 

Input/ Activities

Indicators

Indicators

 

 

Units

 

Beneficiaries

 

Units

Beneficiaries

Families

Women

Girls

Men

Boys

 

 

Output 1

1.1 Arrange briefing for DED officials

1

8

1

 

4

 

4

 

1.2 Arrange Training of Teachers

3

77

3

 

40

 

37

 

1.3 Arrange training for PTCs

77

539

77

 

215

 

310

 

Output 2

2.1 Enrolment of IDP children

 

3070

 

 

 

1596

 

1474

Out put 3

3.1 Provide school supply kit to 77 schools

77

 

77

 

 

 

 

 

3.2 Provide student supply kits

1

3070

1

 

 

1596

 

1474

 

Provision of student kits to additional children

 

1000

 

 

 

500

 

500

                   

 


 

[1] Agrreed with ERF team and approval taken